Assistant Manager, Office Administration

The Position

• Take the initiative on office renovation projects by collaborating with internal and external teams to develop detailed designs, prepare necessary tender documentation, and monitor the renovation process
• Manage all aspects of general administrative duties including office supplies, repair and maintenance, asset management and record-keeping to ensure smooth daily office operations
• Improve utilization of office spaces such as storerooms, conference rooms, and common areas
• Handle the budget planning, cost control, and report generation as well as analyses
• Provide administrative support to for the staff movement including new hires and departures
• Supervise the service quality of various vendors related to office administration
• Streamline administrative processes and workflows to enhance efficiency
• Perform other duties as assigned

The Candidate

• Bachelor's Degree in Business, Communications, Project Management, Information Systems or other related disciplines or equivalent
• 5 years’ work experience, preferably in office administration, renovation and/or relocation in sizable organizations
• Higher education or professional qualifications with less experience will also be considered
• With end-to-end procurement contract administration experience is preferred
• Advanced users of Microsoft Office and AutoCAD is an advantage
• Ability to work in a fast-paced and collaborative environment
• Strong sense of discipline, good time management, detail-minded and multitasking
• Excellent communication skills, interpersonal skills, organisational skills and being a good team player
• Good command of both written and spoken English and Chinese (Cantonese and Putonghua)

What We offer  

• Unique Work.Live.Play.Learn culture in Hong Kong’s largest Innovation & Technology ecosystem
• 5-day work week, attractive annual leave and additional special leave
• Medical benefits including dental and annual check-up from Day-1, with extended coverage to dependent(s)
• Professional training and career advancement opportunities
• Accessible to various bus service with network across different locations in HK

Interested parties please submit your application by clicking “Apply Now”.  Commencing position will be commensurate with qualifications, relevant experience, and competencies.  

The application will remain open until the position is filled. HKSTP reserves the right not to fill the position.

Personal data provided will be treated in strict confidence and used for recruitment purpose only.  All personal data collected will be used strictly in accordance with employer’s personal data policies, you can refer to the Corporation’s Privacy Policy Statement at https://www.hkstp.org/privacy-policy/

Applicants not invited for interview within 6 weeks may consider their applications unsuccessful.  Personal data of unsuccessful applicants will be retained for a maximum of two years counting from the date the vacancy has been filled.

About Hong Kong Science & Technology Parks Corporation

 
Hong Kong Science and Technology Parks Corporation (HKSTP) was established in 2001 to create a thriving I&T ecosystem grooming 13 unicorns, more than 15,000 research professionals and over 2,000 technology companies from 28 countries and regions focused on developing healthtech, AI and robotics, fintech and smart city technologies, etc.
 

More information about HKSTP is available at www.hkstp.org.