Executive Secretary to the Chairperson

The Position

• Provide comprehensive, confidential, and proactive secretarial support to the Board Chairperson
• Manage complex calendar, scheduling, and prioritisation of meetings, events, and travel arrangements
• Prepare and coordinate meeting agendas, briefing materials, speeches, and correspondence
• Act as key liaison between the Chairperson and internal/external stakeholders, including government officials, board members, partners, and senior executives
• Draft, review and manage correspondence, speeches, and presentationmaterials
• Ensure consistency and professionalism in communications on behalf of the Chairperson
• Coordinate logistics and protocol arrangements for VIP engagements, official functions, and high-level visits
• Maintain proper filing systems and ensure accurate and timely documentation
• Handle sensitive and confidential information with utmost discretion
• Perform ad hoc duties, projects, and other assignments as required
  
  

The Candidate

• Bachelor's degree in Business Administration, Communications or other related discipline
• 5 to 8 years of work experience, preferably supporting senior executives or C-suite leadership within a sizeable organization or MNC 
• Strong organisational, time management, and multitasking abilities, with the capacity to manage competing priorities under pressure
• Demonstrated integrity, accountability, and professionalism, with excellent judgement in handling confidential matters
• Proactive, detail-oriented, and able to anticipate needs and priorities with minimal supervision
• Strong stakeholder management and communication skills, with the ability to engage effectively with individuals at all levels
• Positive, committed, and flexible working attitude; able to work Independently and collaboratively as a team player
• Excellent command of written and spoken English and Chinese, including Putonghua
• Candidates with lower qualifications but more relevant work experience will also be considered.

What We offer

• Unique Work.Live.Play.Learn culture in Hong Kong’s largest Innovation & Technology ecosystem
• 5-day work week, attractive annual leave and additional special leave
• Medical benefits including dental and annual check-up from Day-1, with extended coverage to dependent(s)
• Professional training and career advancement opportunities
• Accessible to various bus service with network across different locations in HK

Interested parties please submit your application by clicking “Apply Now”.  Direct applicants who do not apply via the “Apply Now” will not be progressed further. Commencing position will be commensurate with qualifications, relevant experience, and competencies.

[This position is open for referral by Recruitment Agencies. The profile should be sent to our HR email h r @ h k s t p . o r g] Please note that this email address is strictly for submissions by Recruitment Agencies.

The application will remain open until the position is filled. HKSTP reserves the right not to fill the position.

Personal data provided will be treated in strict confidence and used for recruitment purpose only. All personal data collected will be used strictly in accordance with employer’s personal data policies, you can refer to the Corporation’s Privacy Policy Statement at https://www.hkstp.org/privacy-policy/

Applicants not invited for interview within 6 weeks may consider their applications unsuccessful. Personal data of unsuccessful applicants will be retained for a maximum of two years counting from the date the vacancy has been filled.

About Hong Kong Science & Technology Parks Corporation

Hong Kong Science and Technology Parks Corporation (HKSTP) was established in 2001 to foster a thriving innovation and technology (I&T) ecosystem that nurtures emerging companies, supports numerous research professionals and technology firms from various countries. This ecosystem focuses on developing sectors such as life and health tech, AI & robotics, fintech, and smart city technologies, etc.

HKSTP provides comprehensive support to attract and nurture talent, accelerating the commercialization of innovations for technology ventures. The Corporation continues to contribute in establishing I&T as a pillar of growth for Hong Kong.

More information about HKSTP is available at www.hkstp.org.