Manager, Executive Support and Administration

The Position

Executive Secretarial Support

• Provide comprehensive, confidential, and proactive secretarial support to the senior executives, including Board Chairperson and C-suites, including managing complex calendars, scheduling, and prioritising meetings, events, and travel arrangements
• Develop and manage high-quality meeting agendas, briefing materials, correspondence, speeches, and presentation materials with precision and attention to detail
• Act as key liaison between the senior executives and internal/external stakeholders, including government officials, board members, partners, and executives, ensuring effective communication and follow-through on key matters
• Support governance processes, ensuring proper documentation, record management, and administrative compliance
• Coordinate corporate events, visits, and key engagements, ensuring smooth execution and high standards of presentation

Office Administration

• Oversee the full spectrum of office administration to ensure smooth and efficient day-to-day operations of the San Tin Technopole
• Lead the establishment and management of administrative systems, policies, and procedures to support operational effectiveness
• Manage office facilities, procurement, vendor management, and general services to maintain a professional and well-functioning work environment
• Collaborate with cross-functional teams to support overall organisational facilities management 
• Handle ad hoc assignments and confidential matters with discretion and professionalism

The Candidate

• Bachelor’s degree in in Business Administration, Communications, Management or other related disciplines
• 10 years of relevant experience in office administration and/or executive support, preferably with proven experience supporting senior executives or C-suite leadership within a sizeable organization or MNC
• Strong organisational and multitasking skills, with the ability to manage priorities effectively in a fast-paced environment
• Proven experience in office setup, facilities management, and vendor coordination is an advantage
• Highly detail-oriented, with strong sense of responsibility, discretion, and confidentiality
• Strong interpersonal and communication skills, with the ability to engage professionally with senior stakeholders
• A proactive team player with a positive attitude
• Good command of written and spoken English and Chinese (Cantonese and Putonghua)

Interested parties please submit your application by clicking “Apply Now”.  Direct applicants who do not apply via the “Apply Now” will not be progressed further. Commencing position will be commensurate with qualifications, relevant experience, and competencies.

[This position is open for referral by Recruitment Agencies. The profile should be sent to our HR email h r @ h k s t p . o r g]. Please note that this email address is restricted to agencies.  Direct applications will only be processed via the designated channel “Apply Now”.

The application will remain open until the position is filled. HKSTP reserves the right not to fill the position.

Personal data provided will be treated in strict confidence and used for recruitment purpose only. All personal data collected will be used strictly in accordance with employer’s personal data policies, you can refer to the Corporation’s Privacy Policy Statement at https://www.hkstp.org/privacy-policy/

Applicants not invited for interview within 6 weeks may consider their applications unsuccessful. Personal data of unsuccessful applicants will be retained for a maximum of two years counting from the date the vacancy has been filled.

About Hong Kong Science & Technology Parks Corporation

Hong Kong Science and Technology Parks Corporation (HKSTP) was established in 2001 to foster a thriving innovation and technology (I&T) ecosystem that nurtures emerging companies, supports numerous research professionals and technology firms from various countries. This ecosystem focuses on developing sectors such as life and health tech, AI & robotics, fintech, and smart city technologies, etc.

HKSTP provides comprehensive support to attract and nurture talent, accelerating the commercialization of innovations for technology ventures. The Corporation continues to contribute in establishing I&T as a pillar of growth for Hong Kong.

More information about HKSTP is available at www.hkstp.org.